McLean & Williams, Inc. is a family owned and operated water well drilling and pump service company who has been operating in the Napa Valley since 1949. Our company is well known for our great customer service and quality of work. As a company we strive to build an honest relationship with both our employees and customers, while focusing on offering a safe and professional work environment. We are currently seeking a full-time, experienced administrative assistant who can perform effectively in a fast-paced work environment; can work on weekends and overtime hours when required; can complete each job in a professional manner; and is responsible, organized, and detailed oriented. Pay varies based on experience and knowledge. McLean and Williams, Inc. is a drug-free and an equal opportunity employer.
Qualifications:
Knowledge in use of Microsoft Word, Outlook, & Excel
Knowledge or education in accounting, finance, business administration or other related fields
Ability to speak and write English fluently. (Spanish speaking is a plus)
Efficient multitasker
Effective communicator
Ability to handle potential tense interactions with clients
Detailed oriented
Excellent time management skills
Ability to learn quickly
Highly organized
Flexible team player
Minimum of high school diploma or equivalent
Have a clean DMV driving record
Have a valid California Class C driver license
Be a U.S. Citizen or be able to provide legal U.S. working documentation
Be willing and able to take random drug and alcohol tests
Essential Functions/ Responsibilities:
Work in teams
Answer & direct phones calls as needed
Carry out administrative duties such as data entry, filing, typing, copying, binding, etc.
Assist supervisor as needed
Pick up and deliver materials to jobsite if needed
Greet and provide general support to customers
Create new job work orders
Assist with accounts receivables
Create invoices according to company practices and submit to customers
Input invoices into computer (Experience with Sage accounting program is a plus)
Collect, verify, input and post customer payments
Draft correspondence for standard past-due accounts and collections
Identify delinquent accounts by reviewing files and contact delinquent accountholders to request payment upon approval from supervisor
Create need reports for delinquent customers, paid accounts, quarterly and annual reports
Assist in generating monthly billing statements
Work collaboratively with accounts payable and other accounting staff to ensure accuracy in finances.
Maintain a positive and honest relationship with company owners, company employees, and clients
Complete all other duties and responsibilities assigned
Benefits:
Simple IRA
Paid holidays
Paid vacation
Employee recognition program
Paid sick leave
Employee Christmas and Savings program
Application Questions
Are you confident and comfortable using Microsoft Word, Outlook, and Excel?
Have you completed the following level of education: High school or equivalent?
Are you able to flexibly work in teams and complete assigned tasks in a timely manner?
Do you have experience in accounts receivable?
If you're interested in applying for this position, please print the application below and return to our office using the fax, email, or mailing address provided on the application. We also accept in person drop offs.