Job Title: Administrative Assistant / Accounts Receivable Clerk
Reports to: Company owners/ Company officers
Job Status: Full-Time In Person/ Hourly
McLean & Williams, Inc. is a family owned and operated water well drilling and pump service company who has been operating in the Napa Valley since 1949. Our company is well known for our great customer service and quality of work. As a company we strive to build an honest relationship with both our employees and customers, while focusing on offering a safe and professional work environment. We are currently seeking a full-time, experienced administrative assistant who can perform effectively in a fast-paced work environment; can work on weekends and overtime hours when required; can complete each job in a professional manner; and is responsible, organized, and detailed oriented. Pay varies based on experience and knowledge. McLean and Williams, Inc. is a drug-free and an equal opportunity employer.
Qualifications:
Essential Functions/ Responsibilities:
Benefits:
Application Questions
Reports to: Company owners/ Company officers
Job Status: Full-Time In Person/ Hourly
McLean & Williams, Inc. is a family owned and operated water well drilling and pump service company who has been operating in the Napa Valley since 1949. Our company is well known for our great customer service and quality of work. As a company we strive to build an honest relationship with both our employees and customers, while focusing on offering a safe and professional work environment. We are currently seeking a full-time, experienced administrative assistant who can perform effectively in a fast-paced work environment; can work on weekends and overtime hours when required; can complete each job in a professional manner; and is responsible, organized, and detailed oriented. Pay varies based on experience and knowledge. McLean and Williams, Inc. is a drug-free and an equal opportunity employer.
Qualifications:
- Knowledge in use of Microsoft Word, Outlook, & Excel
- Knowledge or education in accounting, finance, business administration or other related fields
- Ability to speak and write English fluently. (Spanish speaking is a plus)
- Efficient multitasker
- Effective communicator
- Ability to handle potential tense interactions with clients
- Detailed oriented
- Excellent time management skills
- Ability to learn quickly
- Highly organized
- Flexible team player
- Minimum of high school diploma or equivalent
- Have a clean DMV driving record
- Have a valid California Class C driver license
- Be a U.S. Citizen or be able to provide legal U.S. working documentation
- Be willing and able to take random drug and alcohol tests
Essential Functions/ Responsibilities:
- Work in teams
- Answer & direct phones calls as needed
- Carry out administrative duties such as data entry, filing, typing, copying, binding, etc.
- Assist supervisor as needed
- Pick up and deliver materials to jobsite if needed
- Greet and provide general support to customers
- Create new job work orders
- Assist with accounts receivables
- Create invoices according to company practices and submit to customers
- Input invoices into computer (Experience with Sage accounting program is a plus)
- Collect, verify, input and post customer payments
- Draft correspondence for standard past-due accounts and collections
- Identify delinquent accounts by reviewing files and contact delinquent accountholders to request payment upon approval from supervisor
- Create need reports for delinquent customers, paid accounts, quarterly and annual reports
- Assist in generating monthly billing statements
- Work collaboratively with accounts payable and other accounting staff to ensure accuracy in finances.
- Maintain a positive and honest relationship with company owners, company employees, and clients
- Complete all other duties and responsibilities assigned
Benefits:
- Simple IRA
- Paid holidays
- Paid vacation
- Employee recognition program
- Paid sick leave
- Employee Christmas and Savings program
Application Questions
- Are you confident and comfortable using Microsoft Word, Outlook, and Excel?
- Have you completed the following level of education: High school or equivalent?
- Are you able to flexibly work in teams and complete assigned tasks in a timely manner?
- Do you have experience in accounts receivable?
If you're interested in applying for this position, please print the application below and return to our office using the fax, email, or mailing address provided on the application. We also accept in person drop offs.
| job_application_2023.pdf |